Payroll or Salary Statement

Chapter 1: Appointment Procedure

Introduction

• Introduction

Recruitment Process

• 1. Identify the Need of Hiring
• 2. Job Analysis and Preparation of Job Description (JD)
• 3. Approval and Budget
• 4. Sourcing Strategy
• 5. Application Submission
• 6. Resume Screening
• 7. Interview
• 8. Reference and Background Check
• 9. Decision and Issue of Offer Letter
• 10. Negotiation & Acceptance
• 11. Documentation Process
• 12. Onboarding Process
• 13. Issue of Appointment Letter
• Difference between Offer Letter vs. Appointment Letter
• Important clauses of an employment contract

Offer Letter

• What is an Offer Letter?
• Why is an Offer Letter important?
• Drafting of an Offer Letter

Appointment Letter

• Appointment Letter and Employment Agreement
• Issue of Appointment Letter or Employment Agreement

Case Study – Format I

• Case Study
• Offer Letter – SHREYAS HEGDE
• Offer Letter – KIRAN BHAT
• Appointment Letter – Shreyas Hegde
• Appointment Letter – Kiran Bhat

Case Study – Format II

• Solution – Format II
• Offer Letters – Format II
• Employment Agreement – Format II

Assignment

• Assignment

Chapter 2: Preparation of Payroll

Introduction

• Payroll and Salary Statement
• Steps in Payroll Preparation
• Breakdown of Salary
• Payroll and Salary Statement

Components of Salary

• Gross Salary
• Components of Gross Salary
• Basic Salary
• Dearness Allowance (DA)
• HRA (House Rent Allowance)
• Leave Travel Allowance (LTA)
• Conveyance Allowance
• Special Allowance

Employee Deductions

• Deductions from Salary
• Professional Tax (PT)
• Provident Fund (PF)
• Employee State Insurance (ESI)
• Tax Deducted at Source (TDS)
• Summary
• Due Dates for Statutory Deduction Remittances
• Summary of Statutory Deductions

Professional Tax

• Professional Tax
• Who levies Professional Tax?
• Registration
• Employer’s Liability
• Deposit of Amount Deducted
• Professional Tax in Various States
• Professional Tax in Andhra Pradesh
• Professional Tax in Assam
• Professional Tax in Bihar
• Professional Tax in Chhattisgarh
• Professional Tax in Gujarat
• Professional Tax in Jharkhand
• Professional Tax in Karnataka
• Professional Tax in Kerala
• Professional Tax in Madhya Pradesh
• Professional Tax in Maharashtra
• Professional Tax in Manipur
• Professional Tax in Meghalaya
• Professional Tax in Mizoram
• Professional Tax in Odisha
• Professional Tax in Puducherry
• Professional Tax in Sikkim
• Professional Tax in Tamil Nadu
• Professional Tax in Telangana
• Professional Tax in Tripura
• Professional Tax in West Bengal
• Important Points on Professional Tax in India

Employer Contributions

• Employer Contribution
• Provident Fund (PF)
• Employee State Insurance (ESI)

Cost to Company (CTC)

• Cost to the Company
• CTC Calculation
• Difference between Gross Salary, Take-home Salary and Cost to Company
• Examples
• Professional CTC Calculator
• Step-by-Step Process for Using the CTC Calculator
• Examples

Payslip or Salary Slip

• Pay Slip / Salary Slip
• Contents of a Payslip
• Format of Payslip
• Examples for Payslip

Case Study 1

• Case Study 1

Case Study 2

• Case Study 2

Assignment

• Assignment

Chapter 3: Payroll in TallyPrime

Introduction

• Payroll software
• Features for payroll software
• Few Major Payroll Software
• TallyPrime as Payroll Software

Steps in Payroll

• Step 1 – Configuration of Payroll in TallyPrime
• Enabling Payroll in TallyPrime

Create Employee Groups

• Step 2: Create Employee Groups
• A. Create Single Employee Group in TallyPrime
• B. Create Multiple Employee Groups in TallyPrime
• Step 3: Create Employees
• A. Create Single Employee in TallyPrime
• B. Create Multiple Employees

Payroll Units

• Step 4: Create Payroll Unit
• A. Simple Payroll Unit
• B. Compound Payroll Unit

Attendance

• Step 5: Create Attendance or Production Types
• User Defined Calendar Types

Pay Heads

• Step 6: Create Pay Head
• A. Earning Pay Heads
• B. Deduction Pay Heads
• C. Employer Statutory Contribution Pay Heads

Define Salary

• Step 7: Define Salary Structure for Employees and Employee Groups
• A. Salary Details for an Employee
• B. Salary Details for Employees Group

Process Payroll

• Step 8: Process Attendance or Production Vouchers
• A. Attendance Voucher – Manual Entry
• B. Attendance Voucher – Auto Fill
• Step 9: Processing Salary
• A. Processing Salary (Manual) – Not Recommended
• B. Processing Salary (Auto Fill) – Recommended

Generate Payslip

• Step 10: Generate Pay Slip
• A. Single Pay Slip
• B. Multi Pay Slip

Case Study

• Case Study

Assignment

• Assignment